Chapter 2.35 EVENTS FACILITIES ADVISORY BOARD AND EVENTS FACILITIES DIRECTOR


Section 2.35.080 Responsibilities of the events facilities director.

It shall be the responsibility of the events facilities director to:
    1. Publish and make known to the public the schedule of fees and charges for all services offered at the facilities, and the rules and regulations governing the public's and promoter's use of the facilities.
    2. To cause the preparation of an annual financial audit through appropriate city channels covering program activities and financial status and deliver the same to the city council within 60 days of the end of the fiscal period.
    3. Deposit all moneys received with the city treasurer to be credited to the facilities and make all disbursements utilizing the claim and warrant procedures of the city.
    5. Expend revenues received consistent with the provisions of any outstanding bond issues.
    6. Utilize the city's personnel department and follow the city's policies and procedures in the personnel administration of all facilities employees subject to any outstanding labor contract.
    7. Make all purchases of materials, supplies and equipment through the purchasing department of the city and in accordance with city purchasing policies; provided, however, that the purchases of materials, supplies, equipment and services acquired for the purpose of conducting or hosting an event by the board at any city facility shall be purchased by the events facilities director under the supervision of the board.
    8. File with the city clerk for public inspection and transmittal to city council copies of agendas and minutes of all board meetings and resolutions duly passed by the board within fourteen days of the meetings at which such action was taken.
    9. Prepare a budget for transmittal to the city council for approval and adoption.  Budget shall include all proposed expenditures of facility revenues and municipal funds allotted for the facilities.  The approved budget will be the working document for administration of the facilities.
    11. To utilize all the available services provided by the city and refrain from duplicating them.  
    12. Employ such persons consistent with the city's position classification and personnel manuals and limited to positions authorized in the budget as finally approved by the city council.
    13. Employ persons at wages and benefits based on appropriate classifications and in accordance with the pay plan adopted by the city. (Ord. 2006-0635)